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Meeting Minutes

November 2015 Executive Meeting Minutes

I.                    Call to order: Jennifer Gammel called to order the regular monthly meeting of the Pine Lane PTO Executive Board at 4:30 on Thursday 11/12/2015 at the South Campus of Pine Lane Elementary.

II.                 Attendance:  The following persons were present: Jennifer Gammel: President, Dawn Hein: Vice President, Laura Wyse: Treasurer, Brittany Pace: Secretary, Sheryl Smith: North Campus Teacher representative, Melinda McShane: South Campus Teacher Representative, Candice Laviaguerre: Assisstant Principal.                                                                                                                                                     

III.               Issues Discussed:


A.                 PAW Night on November 17th at North Campus, Mr. Starkey put out a a sign up for staff volunteers.  PTO requested not to split up sessions.  Staff to cover EPRs and World Class Outcomes. 
B.                 Brief description of the EPR and how they will differentiate in classrooms and between students. What is the same vs what is different, standards application and how that is implemented in the classroom along with how those standards are in turn graded.
C.                 Explain WCO (World Class Outcomes - will henceforth be referred to as WCO) to the parents on PAW Night, focus greatly on that so that it is communicated fully.  What is a WCO and how does it apply to each student.  How does the STAR report work as a tool for the WCO.
D.                 How will it be read by parents with students who have an IEP. 
E.                  Can Chris Pace speak at PAW Night to cover what he learned at the DAC meeting.
F.                  Winterfest.  Need roughly 20 more volunteers, have reindeer, spaghetti dinne, Santa’s Nice List – for kids and the staff.  Warm and Fuzzy drive, Santa and Mrs. Claus.
G.                 PTO needs a shed, Jason Starkey is looking into who needs to appove the shed installation.
H.                 Staff grants.  Where are they being spent, what would the teachers like to have them for?  PTO in process of deciding how to disperse the grants per grade, including specials and GT and how that will best be applied to the scholastic needs. Teaches suggest a grade level grant rather than an individualized grant.  PTO would like to give grants on top of Scholastic dollars.
I.                    Spring Book Fair to be the event in which teacher’s use their Scholastic dollars to take advantage of the BOGO, so long as that is approved via Scholastic.  To divide grants equally, we will make it divisionary among the amount of teaches per team.  I.e., GT team, 2nd grade team and so on.  This method will be utilized until otherwise voted on.
J.                   Creative seating in the classrooms to allow kids to be comfortable in their own way in the classroom environment.
K.                 Poster printer to be purchased for $1000 for South Campus.  Voted on by board and unanimously passed. 
L.                  Teacher lounge at North Campus in need of a hot water, possible gift for teacher appreciation.
M.                Discussed spreading out Spirit Week throughout the year so as not to overwhelm students, parents and staff.
N.                 Possible learning online programs that could be purchased and used in classrooms. 
O.                 PTO requests use of King Soopers cards and Shoparoo by staff.

IV.              Upcoming Events: 

·         PAW Night November 17th, 2015.
·         Wintefest December 4th, 2015

V.                 Upcoming Meetings:

·         December 10th 2015 at 4:30pm


October 2015 Executive Meeting Minutes

I.                    Call to order: Jennifer Gammel called to order the regular monthly meeting of the Pine Lane PTO Executive Board at 4:30 on Thursday 10/23/2015 at the South Campus of Pine Lane Elementary.

II.                 Attendance:  The following persons were present: Jennifer Gammel: President, Dawn Hein: Vice President, Laura Wyse: Treasurer, Brittany Pace: Secretary, Kirsta Franks: South Campus Teacher representative.                                                                                                                                                     

III.               Issues Discussed:

A.                 360 Fundraiser earned $26041.87
B.                 PTO intends to follow through with the outdoor education center and is seeking input from teachers on most desired and helpful additions.
C.                 PTO is in need of a new shed as the shed currently designated is overflowing with PTO items.  Options considered are purchasing a used shed or contacting Lowe’s to inquire in regard to a discontinued shed model price.
D.                 Winterfest current status.  Elf fair return, indoor ice skating, local Police and Fire dept cards, ice sculpture, possible Christmas tree lot, firepits, possible reindeer.
E.                  Facility fee concerns:  PTO was informed that each event taking place on Pine Lane property will result in a $150 facility fee.  Kirsta Franks to inquire further as to details.
F.                  Communications that are to be sent out in a blast to staff were requested tp be directed to Joyce Patterson directly with respect to timeliness and efficiency in staff notification.
G.                 PAW Night on November 17th topic discussed.  PTO requests a specials night wherein parents may be familiarized with their students’ daily happenings and instruction during specials such as technology, STEM and others. 
H.                 PTO action items include filing 1023 and obtaining insurance.
.
IV.              Upcoming Events: 

·         PAW Night November 17th, 2015.
·         Wintefest December 4th, 2015

V.                 Upcoming Meetings:

·         November 12th 2015 at 4:30pm
·         December 10th  2015 at 4:30pm


September 2015 Executive Meeting Minutes

Pine Lane PTO Executive Board Minutes  2015 

I. Call to order: Jennifer Gammel called to order the regular monthly meeting of the Pine Lane 

PTO Executive Board at 4:30 on Thursday 9/17/2015 at the South Campus of Pine Lane 

Elementary.

II. Attendance:  The following persons were present: Jennifer Gammel: President, Dawn Hein: 

Vice President, Laura Wyse: Treasurer, Melinda McShane: South Campus Teacher 

representative, Jennifer Taft: North Campus Teacher Representative, Jason Starkey: Principal 

and Brittany Pace.

III. Principal Report:  Jason Starkey reported the formation of the “Building Leadership Team” 

that consists of 9 individuals including administrators. Whilst the selection process was 

difficult, they are excited for the team that has been assembled; both campuses are equally 

represented on the BLT.  A three year plan to positively affect both students and the 

community was formulated over a two day retreat.  Goals for the BLT are to establish and 

maintain a restorative and collaborative culture within the scholastic community and to work 

as a team to help and support each other to ensure that everyone ‘reaches the top’ rather than 

the alternative.

Performed SRPS: Tornado/Fire/Lockdown/Lockout. DCEF Security team personally trained 

school staff and performed a trail Lockdown run with the staff and students.  

IV. Issues Discussed: 

A. Jennifer Gammel motioned to appoint Brittany Pace as PTO Secretary. Motion 

B. Amended PTO bylaws drafted and presented by Dawn Hein for approval and signatures. 

C. DCEF Funding was received in the amount of $5000

D. Left over playground fund consists of $16,000.  Discussion in progress regarding 

unanimously passed.

Unanimous approval and signing by all present. 

utilization of said funds.  Thoughts of outdoor education area, possible smart board 

purchases.  Discussion will continue at next meeting.

E. Student Council to control and maintain responsibility of its own monies.

F. Suggestion of possible geo fence app for parent pick up and other possible programs to 

G. Jennifer Taft suggested possible Learn to Earn fundraising program as well as possible 

H. Jennifer Gammel suggested student letter writing to request grant from Lowe’s for 

I. King Soopers fundraiser going well, requested support for the Shoparoo app as well.  

J. PTO budget of 66,221.47 approved.

K. Open discussion on projector mounts and possible remedies to the jostling and 

streamline the process for ease while keeping student safety of utmost importance. 

purchases for book sets for reading clubs.

additional monies toward possible outdoor education area.

recalibration opportunities many class projectors currently face. Jason Starkey to further 

investigate approved solutions to resolve issue whilst keeping in accordance with safety 

standards, ie, wall vs ceiling mounts. 

Pine Lane PTO Executive Board Minutes  2015 

L. New laminator for both North and South Campus voted on and unanimously approved. 

V. Upcoming Events:  

Monies approved for laminators: $1425.00 per laminator.  $2850.00 in total.

 Fall Festival: To take place on 10/23/2015 from 5:30-8:30pm.Fire truck from South 

Metro Fire will be present.  New games and a poster contest will be instituted.  

Haunted library still set to take place.  Will be a live monster of Frankenstein.  Trunk 

or Treat will be in effect – still seeking more trunks to be available.

 Tuesday 10/6/2015 will be Food Truck Tuesday.  Currently negotiating specific food 

truck vendors. 

 Monday 10/28/2015 Pine Lane book fair will begin.  

VI. Upcoming Meetings:

 October 15th 2015 at 4:30pm

 November 12th 2015 at 4:30pm

 December 10th 2015 at 4:30pm




Committee Meeting Minutes can be found here:

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